Pass audits without the fire drill.
Stairpay turns the unstructured data hiding in your leases, management packs, and correspondence into a structured record — so regulator requests take hours, not weeks.
De-risk the SO portfolio
Surface short leases, defective clauses, missing EWS1s, and expired EPCs at unit level — before they become regulatory or sale-blocking.
Cut hours of manual lease review per case
AI extraction reads every SO lease and pulls the clauses that matter — staircase caps, resale restrictions, lender protection, RPI/CPI escalators, expiry.
Audit-ready evidence packs
Regulator, lender, or buyer requests answered with a one-click export, not a fire drill.
Surface portfolio risk at unit level — before it blocks a sale
Most Housing Associations only discover a short lease, a defective clause, or a missing EWS1 when conveyancing on a resale grinds to a halt. Stairpay surfaces these risks at unit level across the entire SO portfolio, continuously, so you fix the problem in the months before resale rather than the weeks during it.
Every lease, building safety document, and management pack you ingest is parsed and structured. Stairpay then runs continuous checks across the unit-level register — flagging short leases, expiring EPCs, missing EWS1s, defective clauses, and lender-protection gaps as soon as the data shows them, not when a buyer's solicitor finds them.
Stop resales dying at conveyancing
Short leases, defective clauses, and missing safety docs surfaced before a unit goes to market — so the resale doesn't fall through after a buyer's solicitor flags it.
Fix at portfolio scale, not deal scale
One unit-level register across the whole SO portfolio means you address risks in batches when there's time, not in panic when there isn't.
AI lease extraction — every clause that matters, on every lease
SO leases are long, inconsistent, and full of clauses that shape what you can and can't do — staircase caps, resale restrictions, lender protection, RPI vs CPI escalators, ground rent, expiry. Stairpay's extraction reads every lease in your portfolio and pulls the structured fields your team and the regulator actually need, so you stop spending hours per case reading PDFs.
Lease terms
- Term and expiry date
- Staircase caps (e.g. capped at 80%)
- Resale restrictions and nominations
- Lender protection clauses
- Permitted alterations and consents
- Subletting and assignment rules
Financial & escalator clauses
- Ground rent amount and frequency
- Rent review escalator (RPI / CPI / fixed)
- Service charge mechanism
- Sinking fund provisions
- Insurance recharge terms
- Defective or non-standard clauses flagged
Building safety compliance, tracked block by block, unit by unit
Building safety isn't one document — it's a rolling set of certificates with different lifespans, different responsible parties, and different consequences when they lapse. Stairpay tracks the full set across every SO block, with renewal SLAs and overdue alerts, so nothing expires unnoticed.
- 1
Documents ingested
EWS1s, gas, electric, asbestos, water, fire, EPC certificates uploaded or extracted from existing systems.
- 2
Structured per block and per unit
Status visible at portfolio, block, and unit level — so a regulator question about a specific address gets an answer in seconds.
- 3
Renewal SLAs run
Each certificate type has its own renewal cadence (annual gas, five-year EICR, ten-year EWS1) and Stairpay tracks the next due date automatically.
- 4
Alerts fire before expiry
Overdue and approaching-overdue alerts to the responsible team, escalating if unactioned — so a lapsed gas cert doesn't surface during a resale.
- 5
Status feeds the resale-ready check
When a unit goes to market, its building safety position is already known and exportable, not assembled from scratch.
Audit-ready evidence packs, exported in one click
Regulator inspections, lender due diligence, and buyer-side conveyancing all ask for the same thing in different shapes: a structured record of what you hold, what's current, and what's been done. Stairpay assembles that record continuously, so any of those requests is a one-click export rather than a week of forensic email digs.
Answer regulator and lender requests in hours
One-click exports tailored to who's asking — RSH, lenders running portfolio reviews, buyer-side solicitors at conveyancing — each with the data and trail they actually need.
Defensible by default — not assembled in panic
Every document, every status change, every alert sits with a timestamped audit trail. The evidence pack isn't built when the request lands — it already exists.